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Privacy Policy

 

GENERAL

We are the company responsible for the processing of your personal data in accordance with this policy.

KOLLAB ApS
Birkemosevej 7B
6000 Kolding
+ 45 72 16 07 77
kontakt@kollab.dk
CVR: 27356893

This personal data policy describes how how KOLLAB A/S  collects and processes personal data in connection with the use of our website and how this processing complies with the regulations in the Data Protection Regulation (EU) 2016/679 of 27 April 2016 (GDPR).

When we write ”vi”, ”os” and ”our”, we mean our company.

When we write ”dig”, ”du” or ”dine”, we mean you as a user of our website.

Your privacy is important to us. In order to better protect your privacy, we describe in this privacy policy how we collect, process and use the information we collect about your behavior on our website.

At the same time, we make you aware of the choices you can make about how your information is collected and used. To make this notice easy to find, we make it available on our website and at any time that personally identifiable information may be requested.

 

WHAT IS PERSONAL DATA?

Personal information is all kinds of information that can be attributed to a person to one extent or another. When you use this website, we collect and process a number of such information. This happens e.g. by regular access to content on the website and if you do the following:

  • Sign up for our newsletter
  • Contact us through a contact form
  • Answers one of our job postings on the website
  • Browser our website
  • Sending an email to our support.

 

WHY DO WE COLLECT PERSONAL DATA?

We only collect the personal data that you voluntarily provide on our website or that you otherwise give your consent for us to collect. We collect personal data:

  • To send you marketing material if you consent to this.
  • To provide you with information about products/services that you have previously purchased from us.
  • To contact you if you have completed our ”contact os” form.
  • To provide you with further information and details if you have registered for an event.
  • To process job applications.
  • To process your support inquiries.
  • To handle invoices, order confirmations, license information, etc.
  • To receive and disclose information to public authorities where required by law.
  • To be able to deliver or offer the services or products and/or sales offers that we offer.
  • To retain personal data to the extent that it is a requirement under applicable law.
  • To prevent fraud and fraud or improper use of our products, services and website, including processing of personal data for use in connection with lawsuits.
  • To improve our products, services or website.

 

WHAT PERSONAL DATA DO WE COLLECT?

To the extent that you yourself give explicit consent to this and enter the information yourself, we process the following personal data:

  • Your contact information, including name, e-mail address, telephone number, etc.
  • Your employment information such as business affiliation and job title.
  • User information such as username, passwords, login information and security issues.
  • Information from your web browser such as. IP addresses, browser type and language.
  • Information from third-party networks such as. Facebook and LinkedIn.
  • Meta data about your use of the website, including which pages you visit and how long you spend on each page.
  • The information that you voluntarily send to us via the website in response to a job posting.

The processing of personal data requires authorization in the GDPR and we hereby process this personal data:

  • To fulfill our contract with you (GDPR Article 6.1.b).
  • To comply with a legal obligation (GDPR Article 6.1.c).
  • To pursue a legitimate interest related to our own business, to be able to offer our services to you or to pursue the legitimate interests of third parties, if these legitimate interests do not take precedence over your interests, fundamental rights or freedoms (GDPR Article 6.1.f).
  • If necessary for legal claims to be established, asserted or defended (GDPR Article 9.2.f).

 

We do not process sensitive personal data.

If we need to collect and process additional personal data than stated above, we will inform you of this at the time of collection, and this will be stated in this policy in the future.

On our website, in our emails and on our social media profiles, we have links to other companies, apps or websites that do not belong to us. This policy does not cover these websites and how they process your personal data. We encourage you to read the privacy policies of these websites in question.

 

HOW DO WE COLLECT PERSONAL INFORMATION?

We collect your personal data through our website and third-party software.

We collect your personal data through forms on our website, via the information and documents that you upload or send to us yourself, and through the use of cookies to collect data about your behaviour.

Cookies are small text files that contain a variety of characters and uniquely identify a browser. Most browsers were originally created to accept cookies. However, you may be able to change your browser settings to have your browser refuse third-party cookies or indicate when a third-party cookie is sent. If you want to know more about cookies and how they work, you can visitwww.allaboutcookies.org.

In addition to the personal data that we collect through our website, we use third-party software to collect data on this website. We have described the different types of third-party software used on our website here: https://kollab.dk/cookies/

We use companies (processors) to help us deliver our services to you, e.g. to provide the hosting environment for our product, send out newsletters, help us operate our website, manage our payment, etc.

When we use a data processor, we ensure that there is a legal agreement in place on how they will process personal data on our behalf. We also make sure that they have appropriate safeguards in place and, if they are outside the EU, we will of course make sure that there is a legal agreement in place that allows us to give them access to the information.

 

We share your information with:

  • Suppliers, service providers, technical support, utility services and financial institutions that help us improve the business.
  • Group units
  • Public authorities.

 

The suppliers we use for our website are:

  • PIWIK: This is a data analysis tool used for tracking and analyzing user behavior on the website. Piwik is EU based and only provides data as first-party data that is monitored through a privacy-focused platform.
  • Cookiebot: Used to collect and store cookie preferences and consent from website visitors.
  • Usercentrics: Supplier of the cookie consent tool Cookiebot.
  • ActiveCampaign: Used to distribute the newsletter. You can unsubscribe at any time after sign-up at the bottom of the e-mails you receive.
  • Make: Integration tool used between ActiveCampaign and Pipedrive.
  • Linkedin: LinkedIn cookies are used to identify the browser ID, routing people to and from the website, to LinkedIn and ad tags, language, etc. In addition, analysis of how many times people who click on their ads end up performing a certain action.
  • Meta Platforms Inc: Facebook and Instagram are used to provide various advertising services, including real-time bids from third-party advertisers. These are also used to identify how the user has accessed the website by registering which website the user comes from.
  • YouTube: Used to serve videos from YouTube's website and collects information about website users' interaction with the content and users' preferences for language, browser type, etc.
  • Google Tag Manager: Used for managing tags that allow you to quickly and easily update tracking codes and related code fragments on the website. Via the code snippet, we can implement analysis data and tag configurations for measurement from a web-based user interface, which is done through Piwik.
  • Sleeknote: Used for setting up pop-ups on websites. The tool is used to obtain more subscriptions to the newsletter or highlight competitions. Your personal data will only be passed on to Sleeknote with your consent.
  • Gravity Forms: Used to collect email addresses and other relevant information necessary to send out newsletters.
  • Cloudfare Turnstile: Used to ensure that sign-ups for our newsletter are made by real people and not automated bots.
  • Digitalist ApS: Website hosting service.
  • Normann Digital ApS: Consultant in relation to marketing automation. Only get access to the website back-end if absolutely necessary.

 

If there is an update on who we share information with, this will appear in this list.

Information about your use of this website, which advertisements you receive and possibly clicks on, geographical location, IP address, etc. is passed on to third parties to the extent that you explicitly consent to by entering the information yourself.

If you wish to reject or limit the cookies that are placed on your computer when visiting our website, you can always do this by changing the settings in our cookie banner or in your browser.

However, you must be aware that rejecting or limiting cookies has an impact on the functionality of the website, and this will result in functions on the website that will not work.

All browsers allow cookies to be deleted collectively or individually. How this is done depends on the browser used. If you use several different browsers, you must remember to delete cookies in all browsers.

 

THIRD COUNTRY TRANSFERS?

In some cases, we transfer your information to countries outside the EU/EEA.

Where a transfer of personal data takes place between KOLLAB and a data processor located outside the EU/EEA, the transfer of personal data will include one of the following appropriate security measures, as applicable:

  • EU – US. Data Privacy Framework.
  • Adoption by the parties of the EU model clauses resulting from the implementation by the EU Commission of Decision (EU) 2021/914 of 4 June 2021 on standard contractual clauses for the transfer of personal data to third countries pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council.
  • All other appropriate safeguards recognized by the GDPR.

 

HOW LONG IS PERSONAL DATA STORED FROM THE WEBSITE?

Your personal information will be stored for as long as is necessary for the purpose for which it was collected. This means that when your information will no longer be relevant for us to retain, it will be deleted in a secure manner.

It is possible for us to process your information in connection with statistical purposes, but in this case this information will always be anonymised.

 

YOUR PERSONAL DATA, YOUR RIGHTS

As we process your personal data, you have a number of rights that you can contact us to exercise. The rights are to read more about Chapter 2 of the GDPR.

  • Right to rectification (correction): Registered persons have the right to have incorrect information about themselves corrected.
  • Right to view information (right of access): You have the right to gain insight into the information processed about you.
  • Right to deletion: In special cases, you have the right to have your information deleted if we do not have a legitimate reason to keep it.
  • Right to restriction of processing: In certain cases, you have the right to have the processing of your personal data restricted.
  • Right to object: In certain cases, you have the right to object to our otherwise lawful processing of the person's personal data. Objections may also be made to the processing of information for direct marketing.
  • Right to data: In certain cases, you have the right to receive your personal data in a legible format.

 

If you wish to exercise your rights as described above, please use the contact details provided at the bottom of this Policy.
You can read more about your rights in the Danish Data Protection Authority's guidance on the rights of data subjects, which you can find www.datatilsynet.dk. If, despite our efforts, you wish to lodge a complaint, you can do so by contacting the Danish Data Protection Authority (www.datatilsynet.dk).

 

RIGHT TO OPT OUT OF MARKETING COMMUNICATIONS

If you no longer wish to receive email marketing from us, you have the right to withdraw your consent. However, you should be aware that this type of communication does not cover administrative messages such as order confirmations, e-mails in connection with account settings, service emails relevant to your use of or changes to our services.

 

HOW WE SECURE YOUR PERSONAL INFORMATION?

We process your personal data with care. This means that we undertake to prevent the publication, unauthorized access or alternative processing of our customers' personal data collected on this website.
We use reasonable organizational, technical and administrative measures to protect your data in our company.

The Internet is not a 100% secure environment, and this means that we cannot guarantee the security of the data you send to us.

Personal information that you send to us via e-mail, support inquiries and other contact forms, etc., may not be encrypted and we therefore advise you not to include either confidential or sensitive information in your communication to us.

 

CHANGES TO THIS POLICY

We reserve the right to update and change this Policy. If we change the Policy, we will change the date and version at the bottom of the document. In the event of significant changes, we will notify you in the form of a visible notice on our website, e-mail or using other means of communication.

For questions or comments about this policy, or when invoking one or more rights, we can be contacted at:

+ 45 72 16 07 77
kontakt@kollab.dk

This is version 4, last updated on 09.01.2026 at 13:15.